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Vendor/Supplier Contracts

Need a professional Vendor Contract in Kurnool?
At Landmarq, we draft customized supplier agreements that protect your business while complying with Indian Contract Act & Sale of Goods Act, featuring:

✅ Clear Delivery & Quality Standards (SLAs, Penalties)
✅ Payment & Credit Terms (Milestones, Late Fees)
✅ IP & Confidentiality Protection
✅ Termination & Force Majeure Clauses

Required Details:

1. Buyer/Client Details

  • Company or Individual Name
  • Registered Office Address
  • Authorized Signatory Name & Designation
  • Contact Number & Email ID
  • GSTIN (if applicable)
  • PAN Card (copy, if needed for tax purposes)

2. Vendor/Supplier Details

  • Company or Individual Name
  • Business/Service Type (e.g., logistics, raw materials, maintenance)
  • Business Registration Certificate (if any)
  • Address of Vendor
  • Authorized Person Name & Designation
  • Contact Information (Phone, Email)
  • GSTIN and PAN
  • Bank Details (for payments)
  • Trade License / MSME Registration (if applicable)

3. Scope of Work / Supply

  • Description of Goods or Services Supplied
  • Specifications, Quality Standards, and Quantity
  • Sample or Product Catalog (if applicable)
  • Customization or Technical Requirements (if any)
  • Delivery Location and Frequency

4. Commercial Terms

  • Unit Price & Total Value of Order
  • Tax Components (GST %, other applicable taxes)
  • Payment Terms (advance, credit period, milestones)
  • Invoicing Cycle (monthly, delivery-wise, etc.)

5. Delivery & Logistics

  • Delivery Schedule (timelines, staggered delivery dates)
  • Mode of Delivery (by vendor or buyer pickup)
  • Packaging Requirements
  • Penalties for Delays
  • Inspection or Acceptance Terms

6. Legal Terms

  • Contract Duration / Validity
  • Confidentiality Clause
  • Intellectual Property Rights (if services include creative or software work)
  • Dispute Resolution Mechanism
  • Termination Conditions
  • Indemnity & Liability Clauses

7. Supporting Documents

  • Copies of Licenses (e.g., FSSAI, ISO, BIS – if relevant)
  • Sample Purchase Order or Past Work Orders
  • Any Existing NDAs or MOUs
  • Insurance Certificate (if needed for goods or employees)

8. Signatures & Witness

  • Signature of Buyer and Vendor
  • Company Seal (if available)
  • Date and Place of Signing
  • Witness Names and Signatures (optional but recommended)

For inquiries or submission, contact us at:
Landmarq – Conveyancing and Legal, a trusted legal and documentation service provider in Kurnool, is here to assist you with all your agreement needs.
📧 Email: [email protected] | 📞 Phone/WhatsApp: +91 70452 82751

1. What is a Vendor/Supplier Contract?

A Vendor or Supplier Contract is a legally binding agreement between a buyer (individual or business) and a vendor/supplier for the supply of goods or services.

2. Why is a Vendor Contract important?

It outlines responsibilities, terms of service, delivery timelines, quality standards, and protects both parties in case of disputes or non-performance.

3. What are the key elements of a Vendor Contract?

  • Scope of work or product description
  • Pricing and payment terms
  • Delivery schedules
  • Quality standards
  • Warranties and liabilities
  • Termination clauses
  • Dispute resolution mechanism

4. Can a Vendor Contract be modified later?

Yes, but only through a written amendment signed by both parties.

5. Is it legally required to have a written Vendor Contract?

Not always, but a written contract avoids ambiguity and provides legal proof in case of a dispute.

6. Who prepares the Vendor Agreement – buyer or seller?

Either party can prepare it, but it should be reviewed and agreed upon mutually before signing.

7. Can this agreement cover multiple purchases?

Yes, a Master Service Agreement (MSA) or Annual Rate Contract can be used to manage ongoing supplies.

8. Are digital signatures valid for Vendor Contracts?

Yes, under Indian laws (like the IT Act), digital and e-signatures are valid.

9. What happens if the vendor fails to deliver?

The agreement should mention penalties, refund policies, and breach consequences such as cancellation or legal action.

10. Is GST included in Vendor Contracts?

Yes, the contract should specify if prices are inclusive or exclusive of GST, and mention the vendor’s GSTIN.